Out of office

Heading into a vacation? Good, you earned it! In order to ensure smooth sailing for the rest of the team please follow the following steps.

Planning Phase

  • Out of office time is logged and approved by your lead in Bamboo.

  • Once time is approved add an out of office blocker for the time in your Calendar - Howto

  • Once everything is in place announce it during the Global Staff Meeting

1 Week Prior

  • Handle Regular Meetings - Decline them or reach out to reschedule

  • Handover work that can be handed over (do it early so your peers can ask back if there would be questions)

  • If you are on-call make sure your 1st and 2nd level shifts are covered by someone else

  • If you have open tasks that might come up during your vacation create a post in the #amazeeio-wdydt channel with the following information - Howto

    • Project

    • Contacts (Mail and Phone)

    • Tasks that you were working on

    • Whom you handed it over to

    • If not handed over make sure the expectation on the customer side is managed

Last day before heading out

  • Add a notice to Slack that you are out of office (and maybe also disable the notifications) - Howto

  • Enable an autoresponder on your e-mail and direct people to [email protected] in case the matter needs to be handled during your absence

Example Out of Office Message:

Thank you for your e-mail.
I will be back in the office on Monday 2020-01-06. In the meantime I'll take a few days of vacation.
In urgent cases please contact our support desk : [email protected]
Best regards
Firstname

If all of the above is done - Enjoy your time off!

Tricks for Disconnecting during your time off

Walking away from Slack might be challenging due to so many non-work-related channels which are fun to read and participate in. Take those few steps below might be nothing new, but it helps establish a boundary during your vacation. If you are still using your computer and your phone, it might be that additional step that you suddenly end up getting back into work mode.

  • Log out from Slack on your phone and computer

  • Log out from Google on your computer

  • Disable Mail Syncing on your phone