Payroll

There are two separate payroll cycles

Twice a month, with payday on the 15th and 31st for those in the United States
Once a month, with payday on the 25th for those in all other regions

If the payroll date falls on a weekend of public holiday, you will be paid out on the nearest working day before then.
Payslips are usually made available 1-2 days after your salary has been paid </aside>

Payslip adjustments

There will only ever be a change to your base salary in the case that you are given an increase, or there is a workload change.

This will have been discussed with you and your Lead prior to any changes, so there should be no surprise changes.

There will be positive adjustments to the total value of your payslip if you have submitted any expenses or if you have received a bonus.
There are few occasions where there would ever be any deductions on your salary, e.g. buying out an old laptop.

If you have a change on your payslip that you would like to query, please ask BizOps

Expenses

Expenses are to be submitted 4-5 days in advance of the payroll cycle.

The deadline each month will be communicated via your region-specific Slack channel.

You can submit your expenses at any time of the month, as they happen.
For the US, we only process expenses with the second payroll of each month.
If there are any queries about the nature of the expense, or there is missing information, it may be rolled over to the next month.
If you miss the deadline, the expense will remain in the system until the following month, provided it still falls within the back-dating limits. </aside>

Back-dated expenses

All expenses submitted for a payroll cycle must be dated no later than the past calendar month.

i.e. when submitting expenses for September’s payroll cycle, receipts can not be dated older than 1 August. Any expense incurred in July or before will be declined.
Back-dating of expense submissions is not determined from the date it was uploaded to the system, but rather in relation to the payroll cycle.
If there are extenuating circumstances, please reach out to BizOps first.

<aside> ⛔

This back-dated policy expires as of 1 November 2025

You may only submit back-dated expenses up to 60 days after the expense was incurred, unless there are extenuating circumstances.

The exception here is at the start of the year, where back-dated expenses will only be accepted in in the January payroll cycle for the previous year. By February we will have closed off the past financial year, and any expenses submitted after that will account to the current year.

The 60 days are calculated from the date that it is submitted into the expense platform.

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Submitting expenses

When submitting, please check these details are correct: