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A request to change contractual working percentage can come for many reasons. In all cases, certain considerations need to be taken into account, before we kick off the change process.

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Considerations

Before initiating a change in working percentage, whether it is to increase or decrease working hours, both the employee and the Lead must consider several factors when an employee expresses interest in modifying their work hours.

Employee considerations

• Do you genuinely want this change in your working percentage, or are you initiating this due to feeling obligated or pressured by outside influences (e.g. lead pressure, workload, lack of psychological job security etc.)

If the change comes from a feeling of pressure, then it is unlikely to be sustainable or good for your wellbeing long term.

In such cases, you should reach out to your Lead or HR directly to discuss other options, prior to undertaking a change in your working percentage.

Lead considerations

• Are you confident that this change would benefit the employee or be in line with their expressed wishes?
• Is there enough work to support an increase in working percentage?

or

• Do you know how we will manage resources or tasks effectively if hours are reduced?

If the Lead can answer “Yes” to these questions, then this is when they should initiate the change process in BambooHR.

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A change to working percentage should always be a conversation initiated by the employee either directly or indirectly. It is important that such decisions are made by the employee and not led or pressured, whether inadvertently or not, by the company.

A lead may suggest this path as an option, for example if the employee states they would be interested in taking on more, or less, work, but the initial trigger conversation should always come from the employee.

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Change Process

1. Employee Request

• The employee informs their Lead that they would like to change their working percentage.

2. Lead Review & Initiation

The Lead reviews the request and assesses feasibility (team needs, workload, coverage)

• If aligned, the Lead initiates the request:
  • Go to the employee’s profile in BambooHR and click on “Request a Change” —>
  • Click the “Request a change to Working Percentage” button, and select the new suggested working percentage, along with the date of change —>